Sync 1 Outlook w/ 2 Q's? - Motorola Q Forum

dchasse · 06-04-2007, 10:40 PM

Love the Q - had it a few days, and it's already become a staple in my work day. Love the site and forums - very informative and helpful.

I'm trying to figure out a way to wireless sync contact and calendar info from a single instance of Outlook 07 to two Q's. We're a small business, with either of us intermittantly in the office or on the road. The two of us need to see the same contacts and calendar. We don't need to share email (but can if it's inseparable from contacts and calendar).

I've been playing around with it, and can only get Wireless Sync to communicate with one Q or the other. I called tech support, and I don't really think he understood what I was asking, or knew that Outlook can support multiple email accounts (he kept coming back to "unique email accounts", but didn't seem to get that I have several email addresses coming into one Outlook). It was a long call with little progress.

Anyone know of a way to do this? Or even a simple work-around? I've looked (a little) into synching Outlook and connecting each Q through a different machine, but I'm not really comfortable with any of the software I found to do Outlook sync (little available in terms of reviews or credibility). I thought perhaps I could change PC Monitor to workgroups, but I don't know if that means I would have to set up multiple accounts on the host machine, and if so, that still would require some sort of Outlook sync. The other issue with syncing Outlook is that the programs I found require that Outlook be shut down to sync - inconvienent at best.

Any advice, thoughts or suggestions are very much appreciated.

Thanks.

n99hockey · 06-05-2007, 08:45 AM

what about microsoft exchange?
i believe that does what you are looking for

dchasse · 06-05-2007, 09:01 AM

Thanks for the quick response.

I had thouoght of that, but it's only one computer, so Exchange seems like overkill to me. The expense is a big deterrant as well, not only for the software but the hardware required to support it. My base machine is pretty basic, and isn't set up as a server.

I guess I'm looking for an inexpensive kludge!

scottjb · 06-05-2007, 09:05 AM

How about a hosted Exchange accunt? You can get a free one from Mail2Web. Sync your calendar and contacts there and use separate POP acounts for email.

dchasse · 06-05-2007, 11:34 AM

Perhaps a stupid question, but can Mail2Web sync with my desktop Outlook (either automatically or manually) and then active sync with my Q? I looked on the web site, and it looks like Outlook resides on their server. I need to keep Outlook local, as I am syncing it with Quickbooks and Customer Manager. (it just gets more and more complicated!)

scottjb · 06-05-2007, 10:44 PM

Sorry, don't know the answer. I didn't realize you needed to keep syncing with a local computer too. I only sync with the Exchange server.

dchasse · 06-08-2007, 06:39 AM

I really appreciate the suggestions, and I'll look further into both.

If anyone has any other thoughts, please send them along.

Thanks.

dchasse · 07-10-2007, 12:36 PM

Just a follow up...
I never did figure out a kludge for synching 2 Q's, however I found a product that will synch my 2 Outlooks without very little muss or fuss.

ShareO keeps my two Outlooks in synch through email, so there is no need for a server connection at all. When one Outlook changes an email is automatically generated and sent to the other Outlook (containing only the change). The receiver processes the email as it is received and makes the updates. The software needs to be installed on both machines (about $35 per license) and the synch is bi-directional. You can specify which folder(s) to synch, so I am able to synch only my Calendar and Contacts and ignore the rest.

Thanks for the help trying to work this out. The suggestions helped point me in the right direction!