Another Outlook Question

[n99hockey]

ok hers another one for you guys
we use outlook 2003 and my office manager asked if it was possible to send an email to several people but have only certain ones get the attachment she wants to send
can we do this with outlook 2003
AND
we dont use exhange server

thoughts?

[rudeboy]

nice idea... but i have never seen it being done. (but who knows..)

[n99hockey]

bump!
anyone?
Geekster?

[Geekster]

The way I do it to send to several ppl at a time is the CC field. (Carbon Copy)
If I don't want anyone to know that I have sent the same thing to several ppl is use the BCC field (Blind Carbon Copy)
Without buying an expensive bulk mailer and creating rules on who gets what (& those rules could change from day to day) or a monthly fee web based one, this is the only thing I have come up with locally from my personal computer.
Your boss will have to create 2 groups: the ones who get the attachment and the ones who don't.
The good thing though, is that your boss can keep adding the names to the different address fields from the contact list, just keep double clicking on the names & they will be added with ";" between the names.
I know, sending the same email 2ce is a PIA but it's cheap way to do it!

[n99hockey]

Originally Posted by Geekster

The way I do it to send to several ppl at a time is the CC field. (Carbon Copy)
If I don't want anyone to know that I have sent the same thing to several ppl is use the BCC field (Blind Carbon Copy)
Without buying an expensive bulk mailer and creating rules on who gets what (& those rules could change from day to day) or a monthly fee web based one, this is the only thing I have come up with locally from my personal computer.
Your boss will have to create 2 groups: the ones who get the attachment and the ones who don't.
The good thing though, is that your boss can keep adding the names to the different address fields from the contact list, just keep double clicking on the names & they will be added with ";" between the names.
I know, sending the same email 2ce is a PIA but it's cheap way to do it!

thats what we have been doing...sending the email twice which sucks
but we wanted to have the main recipients get the attachements and have others (the CC) not get them but see that we sent it to the main people to cover our asses...

[Geekster]

Originally Posted by n99hockey

thats what we have been doing...sending the email twice which sucks
but we wanted to have the main recipients get the attachements and have others (the CC) not get them but see that we sent it to the main people to cover our asses...

You may have to look into a bulk e-mailer then & create rules for each recipient. If you have a lot of ppl that can be a PIA but done once it's done. I don't know which program is good or bad. Do you have an IT? Maybe they can look into it & see w/c one would be the best one for you. Plus ZDNet has a lot of white papers on programs that you could compare a program against another.
*get the "low guy on the totem pole" to do it & tell him/her he/she sure is a good team player ..pat pat on back*

[n99hockey]

Originally Posted by Geekster

You may have to look into a bulk e-mailer then & create rules for each recipient. If you have a lot of ppl that can be a PIA but done once it's done. I don't know which program is good or bad. Do you have an IT? Maybe they can look into it & see w/c one would be the best one for you. Plus ZDNet has a lot of white papers on programs that you could compare a program against another.
*get the "low guy on the totem pole" to do it & tell him/her he/she sure is a good team player ..pat pat on back*

hahaha i AM the IT guy

[Geekster]

I know!!! LOL
Looks like you are going to be missing a little sleep the next few nights to find out which program you will need.
Gee, I wish I could help you but I'm too busy lying to my boss to get out of my own work!!!
Oh! Good Luck!!!! LMAO

[n99hockey]

Originally Posted by Geekster

I know!!! LOL
Looks like you are going to be missing a little sleep the next few nights to find out which program you will need.
Gee, I wish I could help you but I'm too busy lying to my boss to get out of my own work!!!
Oh! Good Luck!!!! LMAO

ahahahaha
thanks for your help as always Geekster!

[rudeboy]

Originally Posted by n99hockey

hahaha i AM the IT guy

scary thought :}

i was looking around and i thought you could set certain "properties" for contacts, meaning if they get html format or plain.. did not find it yet but perhaps you can give the people you do not want to receive the attachment to a smaller maximum email size... but, if that is possible you might receive a bunch of bouncing emails back :]